Public Records Information

“An Act to Improve Public Records”, Chapter 121 of the Acts of 2016 made significant changes to the Public Records Law that take effect on January 1, 2017.

The Supervisor of Records has promulgated regulations 950 CMR 32  to implement the new law which further requires the Town to establish guidelines to assist requestors in making informed requests and post such guidelines on the municipal website by July 1, 2017. 

The Public Records Law creates a new position called the Records Access Officer (RAO).  Regulations define the RAO as a governmental officer or employee within the municipality designated to perform duties described in 950 CMR 32 including coordinating a response to request for access to public records, assisting individuals seeking public records in identifying the records requested, assisting the custodian in preserving and managing public records, and preparing guidelines that enable requestors to make informed requests.  

The Board of Selectmen at their December 21, 2016 appointed the following RAO's to assist the public with requests within their departments:

1. Business Hours. The regular business hours of the Whately Town Offices are Monday – Thursday from 8 a.m. – 4 p.m., Friday from 9 a.m. – Noon.  The Town Clerk’s Office is also open Monday evenings from 4 – 7 p.m.

2. Records Access Officers. The following Records Access Officers (“RAO”) have been designated:

Lynn Sibley, Town Clerk (Principal RAO)
Whately Town Offices
4 Sandy Lane
So. Deerfield, MA  01373
Phone: 413-665-4400 x3
Fax:  413-665-9560
Monday 8 a.m. – 7 p.m., Tues – Thurs 8 a.m. – 4 p.m. and Friday 9 a.m. - Noon

Cynthia Herbert-Ramirez - Assessors     
Whately Town Offices
4 Sandy Lane
So. Deerfield, MA  01373
Phone:  413-665-4400 x4
Fax:  413-665-9560
Tuesday and Wednesday from 9 a.m. – 4 p.m.

James Sevigne - Police Chief
    Whately Police Department 
    James A. Sevigne
    Chief of Police 
    77 Christian Ln. 
    P.O. Box 251
    Whately, Ma 01093
    Phone:  413-665-0430
    Fax:  413-665-0322


Maryellen Cranston – Alternate
Whately Town Offices
4 Sandy Lane
So. Deerfield, MA  01373
Phone:  413-665-4400 x1
Fax:  413-665-9560
Generally Mon – Thursday 8 a.m. – 4 p.m.

For Board of Health and Health Agent Issues:
Foothills Health District
P O Box 447
Haydenville, MA  01039
Phone:  413-268-8404
No set hours

For School Related issues contact Patti Cavanaugh, Business Manager
      Frontier Regional School District
      113 North Main Street
      So. Deerfield, MA  01373  
      Phone:  413-665-1155
      Fax:  413-665-8506


Records Access Officers are available to answer questions concerning and help facilitate the making of public records requests. Contact information for RAOs is also posted on the website and at the Whately Town Offices.

Public Records Guidelines

Public Request Form